Assistant Account Executive

At Wildfire, our account team is the glue that binds the agency and our clients together. We believe that bringing disciplines together into a tight-knit, efficient group leads to a more holistic approach to the process and drives truly effective and breakthrough work for our clients.  The Assistant Account Executive will assume a wide variety of responsibilities including project management, billing and scheduling. You’ll report to the Director of Account Management and very likely work on several clients across a variety of categories.


  • Manages, with supervision, the day-to-day operations of assigned accounts
  • Effectively utilizes Agency systems and procedures (opening jobs, billing, etc.)
  • Demonstrates excellent organizational skills and handles multiple tasks simultaneously
  • Makes good use of time-working in a timely and efficient manner
  • Exhibits ability and strength as a self-starter
  • Shows initiative and exhibits problem solving mentality
  • Works directly with clients and develops ability to navigate inner workings of their organizations
  • Has a working knowledge of the full breadth of agency services and can effectively manage projects across the entire offering
  • Monitors changing scope of jobs (adjusting as needed) and tracks estimates against actuals
  • Manages billing and resolves discrepancies; assists with preparations of agency forecast
  • Prepares weekly status reports (internal/external)
  • Monitors project workflow to insure progress is completed in a timely and efficient manner
  • Ensures on-time, on-point delivery of the Agency work product
  • Ensures perfection in work that leaves the Agency
  • Works to understand the needs of the Client, then interpret those needs back to the team
  • Learns to identify and understand objectives before proceeding with projects
  • Exhibits initiative, problem-solving mentality and decision-making ability
  • Develops creative solutions to problems and ways to complete assignments
  • Develops analytic and interpretive skills and contributes insights
  • Proactively self-educates regarding the marketing discipline and trends in the industry

Must Haves

  • Excellent organizational skills and ability to handle multiple tasks simultaneously
  • Strong time management skills—working in a timely and efficient manner
  • Creative, flexible, entrepreneurial and results-oriented work ethic
  • Focus on details without missing the big picture
  • Respectful of others, internally and externally
  • Good listener
  • Positive and professional in communications
  • Clear and concise articulator of thoughts and ideas
  • Effective business-writing skills
  • Willingness to work hard and get the job done

The Bare Minimum

  • Bachelor’s degree, preferably in a communications-related discipline (marketing, advertising, public relations, journalism) coupled with 1-3 years of agency experience.
  • Proficiency in MS Word, Excel, PowerPoint, G Suite Products